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EVENT PLANNING: A GUIDE The process of thinking about and organizing the activities to be done an occasion is known as event planning. Event planning DJ will help you have all tools in place so that you don’t have to use many pieces of software to easily manage the system. Various steps are to be taken for the event to be successful. To begin with, goal and objectives of the event have to be put in place. A team is then composed to work on various activities that are to be done during the event. The team comprises of the event manager, Chairpersons of various subcommittees such as the speakers, venue management, entertainment, publicity, volunteer management and sponsors. Create a date in case the event does not come annually. When coming up with the date ensure that enough time is provided for the planning of the event that is 4-6 months. Consult with some key participants and ensure that the dates do not coincide with the holidays or any other special days. Brand your event to make it stand out and make as many people as possible want to be part of it. Use attractive themes in order to make your branding stand out for people to have all the reason to come to your event. Brainstorm on the theme that give information about the event in a nutshell, create a tagline or a slogan that describes the event further. Afterwards, develop a logo that will make people identify with your event at first sight. Have the logo, the theme and slogan included in the publicity items such as the water bottles, T-shirts, bags, caps among others.
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Make a plan that will ensure all the activities of the event are taken care of. This includes the venue, logistics, presenters, entertainment, publicity, registration, partner management and volunteer management. Regulate the administrative process by ensuring your planning is moving on well especially on the registration, budget, guests and speakers list. To ease the process of registration, opting for an online registration is more efficient than manual registration.
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Look for sponsors who will help in the success of the event. Identify corporate sponsors from the national or private organizations who will help fund a portion of the events expenses. Auctioning can also be a solution to event funding whereby some products are priced to the local business companies in exchange for their great support. Partnering with organizations may also help in acquiring a venue especially for the organization or even assist with staffing the event. Come up with a plan for publicity to promote the event well mainly through the social media and other platforms like websites. The post-event thank you letters, acknowledgement from sponsors and articles with various messages about the event’ success should be incorporated in the plan. The budget should hall the things that were in the original master plan. Finally determine an evaluation process that will help you determine the success of the event. Louisville Event Planning provides event planning services that is incorporated with a DJ who will ensure all software are working well.